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Key Responsibilities

Executive Administration

  • Provide comprehensive administrative support to the Director General, including calendar management, meeting scheduling, correspondence and travel coordination.
  • Anticipate priorities, manage competing demands, and coordinate appointments, invitations and logistics to ensure the smooth operation of the Director General’s Office.

Stakeholder Liaison

  • Serve as a key contact between the Director General and internal and external stakeholders, including Member Federations, Council Members, athletes, partners and service providers.
  • Maintain effective relationships and ensure professional, efficient and confidential communications.

Documentation & Written Communications

  • Prepare and review presentations, reports, briefing papers, agendas and meeting materials, ensuring accuracy, quality and timely delivery.
  • Draft, proofread and edit correspondence, emails, speeches and reports, ensuring clear messaging aligned with ISU objectives.
  • Support communication of key decisions, strategic initiatives, organisational priorities and governance matters to staff and stakeholders.

Meeting Coordination & Follow-Up

  • Organise meetings, including scheduling, logistics, agenda preparation and circulation of materials.
  • Attend meetings as required, prepare minutes, record decisions, maintain action trackers and monitor deadlines.
  • Coordinate Council meetings, including logistics, documentation, minute-taking, action tracking and stakeholder communications, supporting effective discussion and decision-making.

Briefing & Preparation

  • Research and compile background information and briefing materials for meetings, events and stakeholder engagements, ensuring the Director General is prepared for discussions and decisions.

Event & International Engagement Coordination

  • Coordinate conferences, official functions, stakeholder engagements and the Director General’s participation in ISU events and international meetings related to skating and the Olympic Movement.
  • Manage schedules, travel, supporting documentation, hospitality and stakeholder coordination, liaising with internal teams and external partners to ensure successful execution.

Official Hosting & Visitor Management

  • Welcome and host visitors on behalf of the Director General’s Office, ensuring interactions reflect ISU values and professionalism.

Strategic Project Support

  • Assist in coordinating, tracking and reporting on strategic projects and organisational initiatives.
  • Monitor milestones and facilitate follow-up with internal and external stakeholders.

Confidentiality & Professional Conduct

  • Handle sensitive information with discretion, integrity and sound judgement.
  • Uphold the highest standards of professionalism, ethics and confidentiality.
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