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Applications should be sent by email to: info@fie.ch

Required documents: Curriculum Vitae (CV), Cover letter, Copies of relevant diplomas and qualifications, Copies of employment certificates, Copies of letters of recommendation.

Key Responsibilities

Daily Operations

  • Record and process invoices (licenses, fines, per diems, suppliers) in the accounting system
  • Record incoming payments in the accounting software and update corresponding records on the federation’s website
  • Prepare payment lists, make payments of invoices
  • Issue invoices for licenses based on requests received, including updating license information on the website and sending invoices to national federations
  • Issue and manage fines based on notifications received via email, including invoice distribution and follow-up
  • Maintain proper accounting records, including receipts and supporting documentation
  • Manage time-tracking system (e.g., Tipee): correct errors, record absences (vacation, sick leave, etc.), and prepare and distribute monthly timesheets

Periodic Tasks

  • Process requests for new or updated bank details and maintain accurate records in both internal files and accounting systems
  • Prepare payment justification forms and supporting documentation (including “payment passports”) for bonuses, per diems, and subsidies to federations and confederations
  • Support travel grant processes, including flight cost estimations for subsidies related to World/Continental Championships and Congress
  • Update and maintain federations subsidies plan before and after major events to enable subsidy payments
  • Prepare and maintain bonus tracking files (season bonuses, referee bonuses, per diems, uniforms for World Championships)
  • Prepare per diem sheets for:
    • Commission and committee meetings
    • Executive Committee travel
    • Staff travel (competitions, meetings, etc.)
    • Athletes rewarded during Congress
  • Update and monitor supplier contracts

Annual Tasks

  • Prepare and issue annual membership fee invoices, including recording transactions
  • Twice a year, prepare debtor files ahead of World Championships (outstanding invoices and receipts for federations with pending balances)
  • Twice a year, extract competition calendars from the website, invoice event hosting rights, send invoices, and record transactions

Qualifications and Experience

  • Diploma or Bachelor’s degree in Accounting, Finance, or a related field
  • Initial experience in accounting
  • Knowledge of Swiss accounting practices
  • Knowledge of accounting software and Excel skills
  • Fluency in English and French

Skills and Competencies

  • Strong attention to detail and accuracy
  • Good organisational and administrative skills
  • Ability to manage repetitive and process-driven tasks efficiently
  • Proactive and willing to learn
  • Strong sense of responsibility and reliability
  • Good communication skills and team spirit
  • Discretion and respect for confidentiality

 

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